Swift Key Notary, LLC
Sarah M. Kienzle, Notary Public
What You Need for a Successful Remote Online Notarization
🏛️ Professional Legal Disclaimer & Compliance Standards
🛡️ Missouri Commission & National Jurisdiction: I am a professional Notary Public commissioned and bonded in the State of Missouri. I perform Remote Online Notarization (RON) in strict accordance with RSMo § 486.1115.
Interstate Recognition: Pennsylvania law explicitly recognizes notarial acts performed by out-of-state notaries public under 57 Pa. C.S. § 311. Under this statute, a notarial act performed in another state has the same effect under the law of the Commonwealth as if performed by a Pennsylvania notary, provided the notary is authorized by the laws of their commissioning state.
Technology & Security: Our sessions are hosted on a secure, encrypted platform utilizing multi-factor identity proofing (KBA), credential analysis of government-issued IDs, and high-definition audio-video recording. These security measures align with the digital integrity and 10-year recording retention standards set forth in 57 Pa. C.S. § 306.1, ensuring your Pennsylvania records are verifiable, tamper-evident, and fully compliant.
🏠 2026 Property Tax Relief: The Expanded PA-1000
Pennsylvania has significantly expanded the Property Tax/Rent Rebate Program (PA-1000) for 2026, increasing income limits and rebate amounts for seniors and residents with disabilities.
June 30, 2026 Deadline: This is the primary deadline for 2025 rebate claims. First-time applicants are encouraged to apply early to allow for document verification.
Notarized Rental Affidavits: If you are a renter and cannot obtain your landlord's signature on a Rent Certificate, you must submit a notarized Rental Occupancy Affidavit. We provide instant RON for these forms to ensure your claim is filed on time.
Homestead/Farmstead Exclusion (March 1st): Most counties require applications for the 2026 Homestead Exclusion by March 1. If your property is held in a Trust, the assessment office often requires a notarized Certification of Trust to verify primary residency.
Pittsburgh/Local Extensions: Note that some municipalities, including Pittsburgh, have extended early payment discount windows to February 17, 2026, due to recent weather-related delays.
🚗 PennDOT: The "No Exceptions" Title Rule
Pennsylvania law is clear: whether you buy from a dealership or an individual, the seller's signature on a Pennsylvania Certificate of Title must be notarized.
Seller’s Requirement: The seller must sign and handprint their name in the presence of a notary. Our RON platform allows for secure, multi-party sessions where a seller in Philadelphia can sign over a title to a buyer in Pittsburgh instantly.
Out-of-State Titles: If you are a new resident moving to PA, you must switch your title within 20 days. If your previous state’s title (like OH or OK) requires a notary, we can finalize that transfer digitally to help you meet the PennDOT deadline.
Duplicate Titles (MV-38O): If your title is lost or defaced, the application for a replacement must be notarized. We provide secure RON for these applications to speed up your vehicle sale.
🏫 University Residency: The 12-Month Rule
The Pennsylvania State System of Higher Education (PASSHE) and state-related schools like Penn State follow strict 12-month domicile rules. To lock in in-state tuition, you must overcome the "educational purpose" presumption:
Residency Data Collection Form: All PASSHE schools (like West Chester or Kutztown) require a notarized residency form to process a reclassification request.
Parental Statements: If you are a dependent student whose parents live out of state, you may need a notarized statement of independence or proof that you have established a permanent, independent domicile in Pennsylvania.
Intent to Reside: We notarize the Affidavits of Intent and supporting documentation (like lease affirmations) required to prove you are in the Commonwealth for reasons other than just attending college.
⚖️ Statutory Authority: Pennsylvania Act 97 & RON
Remote Online Notarization (RON) in Pennsylvania is a permanent legal standard governed by 57 Pa.C.S. § 306.1, ensuring your digital documents are legally binding statewide:
Legal Recognition: Under Act 97, a remote notarization satisfies the "personal appearance" requirement. These acts are recognized by the Department of State, all 67 County Recorders of Deeds, and the PA Department of Transportation (PennDOT).
Identity Verification: We utilize state-mandated multi-factor authentication, including Credential Analysis and Knowledge-Based Authentication (KBA).
10-Year Audio-Visual Record: In compliance with PA law, we maintain a secure recording of your session and a digital journal for 10 years, providing the highest level of fraud protection for real estate and estate planning documents.
"Communication Technology" Disclosure: Every certificate we issue includes the mandatory statutory phrase: "This notarial act involved the use of communication technology," ensuring your document is never rejected for technical non-compliance.
Documents I May Be Able to Notarize Via RON
Adoption Papers
Affidavit
Affidavit of Domicile
Agreement of Sale
Assignment of Lease
Authorization for Minor to Travel
Bill of Sale
Certificate of Incorporation
Child Custody Agreement
Child Support Agreement
Contract
Corporate Resolution
Deed of Trust
Durable Power of Attorney
Employee Non-Compete Agreement
Environmental Impact Statement
Escrow Agreement
Estate Plan
Exclusive License Agreement
Final Release of Waiver
Swift Key Notary, was founded because I genuinely enjoy helping individuals across the state with their essential online paperwork. Whether you need mortgage documents signed, legal forms finalized, or signatures verified for your small business, I'm committed to providing dependable and friendly Remote Online Notary service.
At Swift Key Notary, my focus is always on delivering professional, efficient, and personalized support for all your document. I believe everyone deserves convenient access to trustworthy notary services, and I strive to create a warm, welcoming experience for every client. Beyond notarizations, I'm dedicated to making a positive impact every day. I'm excited to work with you and become your reliable online notary resource.
If I Can't Help You From MISSOURI
I'll Do My Best to Help You Find Who Can!
Call Today: (314) 471-9414
⚠️ Mandatory Disclosure: > * Non-Attorney Status: I am not an attorney licensed to practice law in the Commonwealth of Pennsylvania or the State of Missouri. I am not allowed to draft legal records, give advice on legal matters, or accept fees for legal advice.
Verification Only: My notarial act certifies only the identity of the signer and the witnessing of the signature; it does not validate the truthfulness, accuracy, or legal effect of the underlying document.
Power of Attorney Witnessing: Pennsylvania law (20 Pa. C.S. § 5601) requires that a Power of Attorney be signed in the presence of two witnesses (who are not the notary). While RON is permitted, the witnesses must also appear via the audio-visual session or as otherwise required by PA law.
Remote Disclosure: In accordance with 57 Pa. C.S. § 306.1(c), my notarial certificate will explicitly state: "This notarial act involved the use of communication technology."
Acceptance: Always confirm with your receiving agency (Lender, Title Company, or County Recorder of Deeds) that they accept out-of-state electronic notarizations for your specific transaction.
