Swift Key Notary, LLC
Sarah M. Kienzle, Notary Public
What You Need for a Successful Remote Online Notarization
🏛️ Professional Legal Disclaimer & Compliance Standards
🛡️ Missouri Commission & National Jurisdiction: I am a professional Notary Public commissioned and bonded in the State of Missouri. I perform Remote Online Notarization (RON) in strict accordance with RSMo § 486.1115.
Interstate Recognition: New York law explicitly recognizes notarial acts performed by out-of-state notaries public under Real Property Law § 299. Per Senate Bill S2271 (effective 2024), New York has eliminated the requirement for a "Certificate of Conformity." Out-of-state notarizations are now prima facie evidence of validity, provided they comply with the laws of the notary’s commissioning state.
Technology & Security: Our sessions are hosted on a secure, encrypted platform utilizing multi-factor identity proofing (KBA), credential analysis of government-issued IDs, and high-definition audio-video recording. These security measures align with the digital integrity and 10-year recording retention standards set forth in NY Executive Law § 135-c, ensuring your New York records are verifiable and tamper-evident.
🏠 2026 STAR Property Tax Relief: March 1st Deadline
Under New York law, the School Tax Relief (STAR) program provides vital property tax savings. To secure your 2026 benefits, you must adhere to strict filing windows:
Enhanced STAR Upgrade: For seniors turning 65 in 2026, the deadline to apply for the Enhanced STAR exemption is March 1, 2026, in most localities. We notarize the income verification affidavits and Trust Certifications often required when a home is held in a family trust.
New Homeowners (STAR Credit): If you purchased a home after 2015, you must register for the STAR Credit. If your deed involves a Life Estate or Surrender of Interest, we provide secure RON to finalize the notarized documents required by the NY Department of Taxation and Finance.
Attorney General (REF) Policy: As of January 7, 2026, the NYS Attorney General’s Real Estate Finance Bureau officially accepts documents notarized via RON for cooperative and condominium filings, eliminating the need for wet-ink originals in most offering plan submissions.
🏫 Education: School Residency & SUNY/CUNY Tuition
New York education officials enforce a strict 12-month domicile test. To qualify for in-state tuition or local school placement, notarized proof of residence is often the mandatory starting point:
SUNY/CUNY Residency (12-Month Rule): To move from out-of-state to in-state tuition, you must prove a permanent home in NY. We notarize the Residency Application and the Tax Dependency Affidavits required for students under 24.
NYC Certificate of Residence: Attending a community college outside of NYC? To pay the resident rate, you must submit a Certificate of Residence from the NYC Comptroller. If you reside with a parent, a notarized letter affirming your address is required.
Private & Charter Enrollment: While NYC DOE schools have digital options, many New York Charter Schools and private institutions still require a notarized Affidavit of Residence for families in "doubled-up" or shared housing arrangements.
⚖️ Statutory Authority: N.Y. Executive Law § 135-c
Remote Online Notarization (RON) in New York is a permanent legal standard, ensuring your digital documents are legally binding statewide:
Legal Recognition: Under § 135-c, a New York notary may perform electronic notarial acts using audio-video technology. These acts are recognized by County Clerks, the Secretary of State, and all New York courts.
Identity Verification: We utilize state-mandated multi-factor authentication, including Credential Analysis and Knowledge-Based Authentication (KBA).
10-Year Record Retention: In compliance with NY law, a secure recording of your session and a digital journal entry are maintained for 10 years, providing the highest level of security for real estate and estate planning documents.
"Papering Out" (Executive Law § 135-c(6)): For counties that do not yet e-record, we can provide a "certified tangible copy" of your electronic document, which is legally recordable as an original at any County Clerk’s office.
📄 Common New York Documents We Notarize
We handle a wide array of Empire State administrative and personal documents:
Power of Attorney (POA): Securely notarize durable or medical POAs for family members at NYU Langone, Northwell Health, or Mount Sinai. Note: Standard NY POAs now explicitly support electronic signatures.
Real Estate Deeds: Transferring property in Westchester, Erie, or Suffolk County? We provide RON for Warranty Deeds and TP-584 tax forms ready for eRecording.
Vehicle & Boat Titles: Just sold a car or a boat for the Hudson River? Notarize your bill of sale for the NY DMV instantly from your phone.
Apostille Prep: We notarize diplomas and legal documents requiring the New York Secretary of State Apostille for international use.
Documents I May Be Able to Notarize Via RON
Adoption Papers
Affidavit
Affidavit of Domicile
Agreement of Sale
Assignment of Lease
Authorization for Minor to Travel
Bill of Sale
Certificate of Incorporation
Child Custody Agreement
Child Support Agreement
Contract
Corporate Resolution
Deed of Trust
Durable Power of Attorney
Employee Non-Compete Agreement
Environmental Impact Statement
Escrow Agreement
Estate Plan
Exclusive License Agreement
Final Release of Waiver
Swift Key Notary, was founded because I genuinely enjoy helping individuals across the state with their essential online paperwork. Whether you need mortgage documents signed, legal forms finalized, or signatures verified for your small business, I'm committed to providing dependable and friendly Remote Online Notary service.
At Swift Key Notary, my focus is always on delivering professional, efficient, and personalized support for all your document. I believe everyone deserves convenient access to trustworthy notary services, and I strive to create a warm, welcoming experience for every client. Beyond notarizations, I'm dedicated to making a positive impact every day. I'm excited to work with you and become your reliable online notary resource.
If I Can't Help You From MISSOURI
I'll Do My Best to Help You Find Who Can!
Call Today: (314) 471-9414
⚠️ Mandatory Disclosure: > * Non-Attorney Status: I am not an attorney licensed to practice law in the State of New York or Missouri. I am not allowed to draft legal records, give advice on legal matters, or accept fees for legal advice.
Verification Only: My notarial act certifies only the identity of the signer and the witnessing of the signature; it does not validate the truthfulness, accuracy, or legal effect of the underlying document.
Remote Disclosure: In accordance with New York standards, my notarial certificate will include the mandatory statement: "This electronic notarial act involved a remote online appearance involving the use of communication technology."
Papering Out: For documents that must be filed in paper form (such as with a County Clerk), I can provide a certified copy of the electronic record as permitted under NY Executive Law § 135-c(6)(d).
Acceptance: Always confirm with your receiving agency (Lender, Title Company, or County Clerk) that they accept out-of-state electronic notarizations for your specific transaction.
